Five Benefits of Document Imaging Systems

document_imaging_system

Businesses are constantly looking for ways to cut costs and increase productivity. One of the many ways this can be achieved is by investing in advanced technologies that will eradicate timely hand-operated tasks. These allow organizations to waste less time on routine but necessary office work and more time on Important Matters.

What is a Document Imaging System?

  • A Document Imaging System is a software that allows users to store, organize and retrieve digital records. (E.g. scanned images, photos and general office documents).

What can it do to help your Business?

  • Be able to instantly access documents anytime, anywhere.
  • Implement an electronic workflow.
  • Sophisticated search and retrieval capabilities.
  • Merge a Document Imaging System with other essential business applications to manage IT costs and propel efficiency.
  • Guarantee document recovery in the case of a disaster. It allows multiple backups to be stored at offsite locations providing a means to recover data.

Document Imaging Systems are vital to an organization’s capability to process and share information quickly, helping employees make decisions faster. However, This  is only one step forward. Organizations looking to get the most out of the technology often forget two other crucial technologies that make these systems possible, which are Optical Character Recognition and Data Capture.

It’s almost always the same story every time. Businesses purchased a Document Imaging System believing  it would improve the productivity and reduce inefficiencies in the workplace but in their evaluations, they neglected to think about all the documents they presently have sitting in their filing cabinets around the office.  Whilst they can effectively take care of new, electronic documents, they do not have way of digitizing or extracting important data from existing paper documents. Optical Character Recognition and Data Capture are what make this possible. They allow organizations to get rid of cabinets full of paper documents, and make all of the information held on them accessible online throughout the whole organization. Without this capability, employees are left with half of the information,therefore only half of the productivity gains. With these in place, employees can appreciate not having to run around back and forth to the file cabinet or be asked to track down a relevant document out of the Archive.

The Best System we’ve come across, so far, has been Enadoc. Where you are able to Search efficiently, Organize, Capture and Secure your document, and  most importantly save time and money.

Has your organization invested in a Document Imaging System? If so, did they simultaneously acquire Optical Character Recognition and Data Capture solutions?

 

Contact us NOW for a presentation on how Enadoc can help your business succeed.

BUSINESS PERMIT RENEWAL 2017

Business Permit Renewal

 January is time for Business Permit renewal in the Philippines, and should be done between January 1st – 20th, 2017.  The law requires, every business establishment to annually renew its registration with the local government unit (LGU) that has jurisdiction over its place of business.

 

REQUIREMENTS FOR RENEWAL

  • Renewal of Barangay Clearance – present the Original copy of 2016 Barangay and Official Receipt of the previous year
  • 2016 Mayor’s Permit / License issued / Billing Assessment
  • Official Receipts of payments – 1st to 4th quarters or annual payment of the year 2016
  • Declaration of Gross Sales / Receipts for the preceding year, number of employees, floor area (in sq. meters) of the office /factory or premises/compound occupied
  • Residence Certificate A and B for single proprietorship, C and C1 in case of Corporation or partnership for the current year (cedula)
  • Income Tax Returns and Financial Statements (FS) for the preceding  calendar year which were filed with the BIR during the current year
  • SSS Clearance
  • Public Liability Insurance
  • Affidavit of No Income / No Operation, if no operations/ no income
  • Authorization Letter authorizing the representative to process all the above.

COMPUTATION OF BUSINESS PERMIT FEES

Business tax is imposed upon the company’s gross sales or receipts.  Rates vary depending on the nature of the business under Section 143 of the Local Government Code of the Philippines.

Gross Sales or Receipts include the total amount of money or its equivalent representing the contract price, compensation or service fee, including the amount charged or materials supplied with the services and deposits or advance payments actually or constructively received  during the taxable quarter for the services performed or to be performed  for another person excluding  discounts if determinable at the time of sales, sales returns, excise tax, and value added taxes (Book II, Section 130 (n) Local Government Code).

PENALTIES FOR LATE FILING AND UNDER DECLARATION OF GROSS SALES/RECEIPTS

Local Government Units typically impose a 25% surcharge on the unpaid amount plus 2% interest per month, on top of the unpaid amount, if filing is not accomplished by January 20th.
Failure to renew your business permit on time, may result in City Hall ordering the closure of your business.

If Gross Sales /Receipts declared in the Company’s 2016 Business Permits are lower than the Actual Gross Sales /Receipts per 2016 Audited Financial Statements the company will be subjected to a penalty of 25% surcharge and 2% interest per month for any computed Tax Deficiency/Delinquency noted during assessment.

BUSINESS PERMIT COMPLIANCE

Avoid the hassle of long lines and red tape, outsource your business permit renewal to Dayanan Business Consultancy.